Lincoln Park Redevelopment Plan

Meeting Context	A redevelopment project to replace porn theaters, drug dealers, and strip clubs with hotels, boutiques, convention center, legitimate theaters and services to displaced homeless.
Audiences & Meeting Goals	Audiences ·         City officials ·         state officials ·         representatives for developers	Meeting Goal ·         Opportunity to express concerns. ·         A vote of consensus for recommendations to move forward with the project.	Message Identify purpose of the meeting and structure that will be followed.
Pre Meeting Plan	·         Contact all parties involved to verify that they continue to be interested in investing into project. ·         Determine a date, time, place, and what people will be attending and an agenda for a meeting. ·         Send an agenda to all parties involved a minimum of one week in advance when and where the meeting will take place. ·         Include in the memo the reason for the meeting to reach a possible consensus to continue with the project. ·         Mail a packet to each party a copy of the agenda and materials that will be discussed. ·         Post on company web site the agenda for the upcoming meeting and the minutes from the previous meeting at least one week in advance, if inviting the public to attend. ·         Contact each party through attendance email to respond if they plan to attend.
Meeting Plan	·         Initiate Robert’s Rule of parliamentary procedure. ·         Request that all members introduce themselves and who they represent before the meeting begins. ·         Be sure that a secretary is present to record minutes. ·         Ask that cell service be placed on silence mode until the meeting is complete. ·         Allow everyone ample time to express concerns. ·         Clarke needs to objectively acknowledge each concern and be sure that it is recorded. ·         Ask if everyone is ready to take a vote or if more questions need to be pursued first. ·         Clarke should offer assistance in any way that the parties may need to accomplish tasks that are in question. ·         Summarize outcome of the meeting and define future plan for moving on. ·         Set another date, time, place and purpose for a future meeting. ·         Thank everyone for taking the time to come.
Post Meeting Plan	·         Send out to all parties concerned the minutes that details the concerns and future meeting date.
Follow-up Plan	·         Regularly contact all parties to assess progress. ·         Send out detailed progress reports to all parties concerned r/t progress of project.

Team Names: Cora Martinez, John Lundt, Ivan Zidonis, Ben Burdett, John Philipson, Floyd Chen, Harry Silverman, Sam Shia, Olga Mason, Clyde Shultz, and Ann Clark.